Vendor Invoice Reports
This system utility option allows you to print a wide array of reports that detail the current status of varying types of invoices. The possible reports that can be printed are as follows:
-
Current Invoice Report
All Invoice Reports
Unpaid Invoice Reports
Prepaid Invoice Reports
Automatic Invoice Reports
Recurring Invoice Reports
Current Invoice Reports:
This type of report lists all of the invoices that have been posted so far in the current month. Invoices may be sorted by client or by number.
This report lists all of the UNPAID items first and then has the PAID items follow. This report will NOT include invoices that still have a positive balance but were posted in a prior month.
VEND# VENDOR NAME...............INV NO. DESCRIPTION........................ INV-DATE PO#.... MPS ACCT. ACCT/AMTS.... CK#....
289 ACTION SECURITY, INC. 136 Monthly Service 07-31-10 7 2240 250.00
-------------
NonPaid 250.00
309 AARDVARK PUMPING 2145 Acct# 1684327 07-31-10 7 2460 50.00 5461
-------------
Paid 50.00
CLIENT TOTALS => -------------
300.00
All Invoice Reports:
This type of report lists all of the invoices for a selected client or vendor. This report will include invoices that have been both PAID in the current financial period as well as UNPAID.
This report (as with most of the reports resulting from the Invoice Report utility) includes the Vendor/Client No, Invoice Number, Description, Invoice Date, PO#, Month Posted, GL Acct No, Amount, and Check No.
CLNT CLIENT NAME................... INV NO. DESCRIPTION........................ INV-DATE PO#.... MPS ACCT. ACCT/AMTS.... CK#....
150 CHUGIAK HANGARS ASSOCIATION 2674 Pumping 06-15-10 6 2350 50.00 186
Unpaid Invoice Reports:
This type of report lists all of the UNPAID invoices for a selected client or vendor.
VEND# VENDOR NAME................... INV NO. DESCRIPTION........................ INV-DATE DUE-DATE PO#.... MPS ACCT. ACCT/AMTS....
72 BANK FINANCE CORP 7-6 NOTE PYMT, #544321 07/2010 07-01-10 06-31-10 5270 3,100.85
3250 1,713.15
94 CITY WASTE SVCS 9944158 TRASH, #D4112 07-14-10 07-14-10 7 3100 365.25
Prepaid Invoice Reports:
This type of report lists all of the PREPAID invoices for a selected client or vendor. A prepaid invoice is an invoice which has not been posted to a G/L account but has been paid.
VEND# VENDOR NAME................... INV NO. DESCRIPTION........................ INV-DATE PO#.... MPS ACCT. ACCT/AMTS.... CK#....
584 ABCD GENERAL CONTRACTING CORP 415 Acct# 6054-3256 03-31-10 2350 100.00 187
Automatic Invoice Reports:
This type of report lists all of the invoices that are classified as automatically created invoices.
VEND# VENDOR NAME................... INV NO. DESCRIPTION........................ INV-DATE DUE-DATE SRCE ....GROSS.... CK#....
132 WELLS FARGO BANK NA 6-4 ACCT #344123678, 06/2010 06-30-10 07-10-10 AUTO 1200.00
-------------
NonPaid 1200.00
Recurring Invoice Reports:
This type of report lists all of the invoices that are being currently created by the Recurring Invoice process. This report reflects the recurring obligations that have been created through the A/P System.
VEND# VENDOR NAME................... REFERENCE#..... INV DATE DUE DATE DESCRIPTION................... A NOTE BAL..... GROSS DUE....
211 SMITHEY INSURANCE BROKERS POL#123456 05-17-10 05-17-10 Policy#667883 1 25,000.00 1165.00
4561 AA SOUTH STORAGE STORAGE 02-01-10 01-31-10 STORAGE 0 650.00