Advantos News

by: Bill Haskett, President

Looking Forward to SpringDuring the last half of 2012, the company completed the upgrade to Windows 2008 R2, a 64-bit operating system that runs on the current hardware. This has dramatically improved our server performance and expanded our capacity to handle new clients.

We have installed our new Advantos ERP BackOffice infrastructure into our new server environment, along with our Hometastic Web applications (inluding the Hometastic Web Portal). The new BackOffice application (v.7) has many enhancements, including printing options that create documents as PDFs, freeing you from specific printer types. Another feature is the ability to associate Word documents with entity records, allowing you to link photos with violation notices, bankruptcy documents with unit files, or A/P invoices with copies of vendor contracts.

We are in the Beta stage of an upgrade to the Hometastic Web management tool, which will have a new look and feel. Later in 2013, we will be enhancing the Hometastic Website software as well. If you haven't upgraded to the new BackOffice product, give us a call to arrange a quick review of the new product features and to schedule your upgrade. Your conversion can usually be done over a week-end and training is minimal.


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In This Issue

LiBullet.gif Advantos News
LiBullet.gif Our Clients Ask Questions
LiBullet.gif Using Advantos to Improve Your Business
LiBullet.gif Resources
LiBullet.gif Our Partners
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Resources

All customers have access to resources that include an administrative manual, on-line help for each web form, as well as telephone and email support for our Advantos ERP application.

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Our Partners

Allegis Residential Services, Inc., located in San Diego, CA, is one of our many clients located throughout the United States.

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Special Notice

Haven't talked to us about upgrading to version 7? Call our office to schedule a preview & find out more about the upgrade process.

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Our Clients Ask Questions.

See what our clients are asking. Deborah from Vantage Communities in Olympia, WA asks, "I want to do Direct Deposit Payroll. Is there documentation on how to do this?" Yes, here is the link: Advantos Help. Direct Deposit Payroll is set up in the Payroll Module, but uses the same process as the Tenant Receivable System to create the ACH file and Transmit to the bank. You must run a Prenote, which is a zero amount file to test the bank account numbers. If you don't run the prenote, the ACH will not be created. After the prenote tests the bank account numbers, when you run payroll, the Direct Deposit employees will get a check stub report instead of the payroll check. Check with your bank on the amount of time it will take from delivery of the ACH file to when the deposit will hit the employee's bank account. You will need allow for this time in your payroll scheduling--if checks are to be in bank by the 15th, and it takes two days to arrive, you will need to run payroll on the 13th (dated the 15th) in order to deliver payment on time.

Using Advantos to Improve Your Business Success

Using Advantos to improve your business success. Advantos software was designed to work as the core of a property management business. All the processes are designed to assist the management company to be more efficient, resulting in improved profitability. One of the many available features are the HOMETASTIC WEBSITES. Are you using them to improve your relationship with your client boards and owners and enhance staff efficiency? The HOMETASTIC WEBSITES are designed to be an electronic bulletin board. Information is posted there by the management company and is available to owners and board members, based on a security level. Being able to direct people to the site for information reduces office contacts--fewer phone calls, emails and drop ins!. Recently, we have heard from several clients that they are setting up sections on client sites for real estate agents and rental managers to access information. This has assisted with providing information without the usual interruption and redirection of staff time. Another use for the site is to have information available for renters, especially compliance standards and house rules. Providing these documents has helped landlords and rental managers direct renters to information that will improve compliance results.


advantos-ftr Advantos Systems, Inc. - Post Office Box 3545, Lacey, WA 98509-3545 - Tel: +1 (760) 944-5570 Fax: +1 (760) 655-1583
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